One of the biggest causes of delays when selling a restaurant is missing or incomplete documentation. Buyers, lenders, and lawyers rely on accurate records to verify value and reduce risk.

In Vancouver’s restaurant market, being prepared with the right documents can significantly shorten your sale timeline and increase buyer confidence. This guide outlines exactly what you need in 2026.

Financial Documents

Buyers will request:

– Last 2–3 years of profit and loss statements
– Balance sheets (if available)
– Sales reports
– Payroll summaries
– GST filings

Clean financials build trust.

Lease & Property Documents

Lease issues kill deals. Prepare:

– Full lease agreement
– Amendments
– Renewal options
– Assignment clauses
– Landlord contact info

If you’re planning on selling a Vancouver restaurant, lease clarity is critical:

Licenses & Permits

Provide copies of:

– Business license
– Food service permit
– Liquor license (if applicable)
– Health inspection reports

Buyers need confirmation that licenses are transferable.

Asset & Equipment Lists

Prepare a detailed list of:

– Kitchen equipment
– Furniture and fixtures
– POS systems
– Leasehold improvements

Photos help buyers visualize value.

Employee Information

Buyers may request:
– Number of staff
– Roles and wages
– Length of service

Personal details should remain confidential until late-stage due diligence.

Supplier & Contract Information

Provide details on:
– Key suppliers
– Service contracts
– Maintenance agreements

Stability adds value.

Corporate & Legal Documents

Depending on structure, you may need:
– Articles of incorporation
– Share structure (if applicable)
– Previous purchase agreements

Structure impacts buyer comfort.

Why Organization Matters

Incomplete documentation causes:
– Delays
– Renegotiations
– Deal collapse

Preparation improves certainty.

How a Broker Helps

A restaurant business broker in Vancouver organizes documents and guides the process:

This reduces stress and protects confidentiality.

Market Expectations in 2026

Buyers expect organized sellers. Disorganized listings struggle to close.

Compare Against Market Listings

Buyers benchmark opportunities against featured restaurant listings in Vancouver:

Professional presentation matters.

Final Thoughts

Preparing documents early is one of the easiest ways to improve your sale outcome. Sellers who plan ahead close faster and with fewer surprises.

If you’re considering selling a Vancouver restaurant, get a preparation checklist from an expert today: